Contract Invoices
Contract Invoices.
The Contract Invoices features only operate from the Office machine creating all the Invoices for a month within the time required to enter the month and year to be processed - Printing a 100 plus Invoices is the time taken!
★ Set up once then forget until need to change.
★ Key Information can come from Contract Work Quotes.
★ Prints all Invoices for current month in one pass.
★ Dates automatically advanced in line with repeat period for the contract.
★ Facilities to suspend contract payments when required
★ Ability to review / override the creation of an Contract Work Invoice.
★ Contract Invoices and Job Work Invoices use the same menu in PestFriend.
The last Invoice and its value are shown on the Site records which enables payments to be chased when on site if required - which benefits cash flow.
Once created, all Contract Invoices are handled in exactly the same way as Job Work Invoices. Any Invoice (whether created by the Contract process or as a Job Work Invoice) not marked as paid will appear on a Statement which can cover all sites for a company.
Five Easy Steps to Contract Invoicing
★ Create Master Contract Record for a Site / Customer
★ Enter the Initial Payment and the Repeating Payment
★ Set First Payment Date and Repeat Interval in Months
★ Select Text Format and Initial Dates to be used on invoices
★ Save ready to be run when an Invoice is due
★ Run all Invoices for a month by just entering month and year
Benefits.
★ Consistent pricing for the same work in the same area.
★ History of the price charged on previous visits.
★ Price Factoring policy set by the Office .
★ Pricing which takes account of local conditions - nothing overlooked.
★ Job Work Invoices produced on site - improves cash flow.
★ Ability to monitor Invoice payments made during a site visit.
★ All Contract Invoices for a month created in seconds.
★ Minimises the opportunity of missing a Contract Invoice.
★ Invoices can be produced by site or directed to a Head Office.
★ Statements of outstanding Invoices to help chase overdue payment.
